• Complete rental form
  
• Rent Mats
  
• Tape for Mats
  
  

Secure a Sound System

• School? Hire? Mikes?
  
  

Set Categories & Format

• Junior High
  
• Junior Varsity Cheer
  
• Small Varsity Cheer
  
• Medium Varsity Cheer
  
• Large Varsity Cheer
  
• Small Co-Ed
  
• Large Co-Ed
  
• Pee Wee All Star
  
• Junior All Star
  
• Senior All Stars
  
• Co-Ed All Stars
  
• 5 or 4 Girl Stunt
  
• Co-Ed Stunt
  
• Individual (male & female)
  

Finances - work with school bookkeeper for proper procedures

• Cost for facility
  
• Cost for judges
  
• Cost of spotters
  
• Cost for sound system
  
• Cost for trophies
  
• Cost for teams to enter
  
• Cost for spectators
  
• Cost for programs
  
• Cost for mailing invitations
  

Invitational Flyer

• Design of invitation
  
• Format: where, when, cost, categories, deadline to register, late fees
  
• Liability forms
  
• Procedure letter to schools (how the meet will be run including warm-ups)
  
• Judging procedures
  
• Directions to school
  
• Motel accommodations if needed
  
• Copies
  
• Addresses of schools
  
• Mail (when)
  

Judges

• Panel of judges (are you going to have one panel or alternating panels) (are you going to have a judge that just does audio)
  
• Score sheets
  
• Forms from bookkeeper for payment
  
• pencils, food, drink, $
  

Spotters

• How many
  
• Contact local colleges with cheerleaders,cheer companies, cheer association
  
• Cost
  

MC

• Hire or Volunteer
  

Trophies

• How many?
  
• From where?
  
• Sponsors to cover the cost?
  

Program

• Design
  
• Copies
  
  

Fundraisers on the Day of the Event

• 50/50 Raffle (Jar, Tickets, Salesman)
  
• Concessions
  

• What type?
  
• Food handler permit
  
• Person in charge to handle details
  
• List of supplies
  

• Pizza Sales
  

• Set up in advance with local pizza company for delivery.
  
• Ask to use their warmer unit
  
• Paper products
  

• T Shirt Sales
  

• Merchant?
  
• Design?
  
• How long to make shirts?
  
• How many?
  
• Sizes?
  
• Pick up or delivery?
  
• Cost
  

• Floral Sales
  

• Merchant?
  
• How many flowers
  
• What kind?
  
• Cost
  

• Teddy Bear Sales
  
• Raffles
  
• Video Sales
  

• Company? or School?
  
• Address Labels
  
• Sale form
  
• Cost
  

First Aid Box

• Kit
  
• Ice
  
• Cell phone & contact information
  

Miscellanies

• Tables and coverings
  
• Chairs
  
• Extension cords
  
• Signs
  
• Parking
  
  

DAY of Cheer Competition


Set Up Bleachers

Set Up (judges’ stand)

• Judging forms
  
• Pencils
  
• NFHS Rules Book
  
• Drinks
  
• Food
  

Mats

• Rolled out
  
• Cleaned
  
• Taped
  
  

Registration

• Table
  
• Chairs
  
• Registrar
  
• Sign
  
  

Entry

• Table
  
• Chairs
  
• Tickets
  
• Cash box
  
• Sign
  
  

Concessions

• Food
  
• Paper plates
  
• Napkins
  
• Plastic ware
  
• Signs
  
• Cash box & change
  
  
  

Calculators

• Pencils
  
• Paper
  
• Calculators
  
• Table
  
• Chairs
  
  

Greeters

Locker Rooms

• Opened & ready
  
  

First Aid Kit

Restrooms

• Towels
  
• Soap
  
• Toilet paper
  

Flower Sales

• Merchant or person in charge
  
• Table & chairs
  
• Cash box & change
  
• Sign
  
  

People Needed

• MC
  
• Greeters
  
• Calculators
  
• Ticket takers
  
• Set-up crew
  
• Clean-up crew
  
• Set-up - sound system
  
• Timers
  
• Person in charge of warm-ups (needs stop watch)
  
• Concession
  
• Registration
  
• T Shirt Sales
  
• Flower Sales
  
• 50/50 Raffle
  
• Judges/Spotters